A college, a department and three research groups are sharing one overloaded WordPress

Merging three to five sites onto one platform runs £14,000 to £30,000. A full multisite with shared components and a people directory is £32,000 to £60,000. Content volume and how differently each site was built drive the number more than the site count does.

You can, but understand the trade. Page builders make individual pages easy and estates hard, because layout logic lives in the content rather than in components, so accessibility and consistency have to be re-won on every page. For a single site with one editor it is fine. Across fourteen sites it is the reason nothing looks related.

Fix it at the component level. Build accessible headings, tables, media and navigation once, then every site inherits them. Legacy content still needs review, particularly PDFs and older images without alternative text, but the ongoing obligation becomes manageable rather than a rolling remediation project each term.

Give them theming freedom within accessible components: colour, imagery, layout choices and a distinct homepage. What they do not get is a separate install with its own plugins and its own security exposure. In practice most group leaders care about identity and control of content, not about owning a server.

Usually yes, if the source exposes an API or a structured export. Pulling rather than retyping means a paper appears on the author profile, the group page and the department listing the day it is deposited. That single integration removes more editor work than any other feature in this kind of build.

Decide this before the build finishes. Either an internal administrator runs a documented monthly process with staging and rollback, or you pay a retainer. What does not work is the arrangement most Cambridge estates already have, where updates happen when someone remembers, which is how a 2019 plugin is still running in production.

Eight to fourteen weeks for the platform, with migration in waves rather than a single cutover. We usually move two willing groups first to prove the pattern, then the rest in batches, keeping old sites available read-only for a term. The timeline is driven by how much content needs manual review, not by the number of sites.

Only if editing patterns justify it. WordPress remains the right answer when many non-technical editors across groups need to publish independently, which describes most Cambridge institutes. A headless setup is worth considering when the front end has demanding performance or design needs, but it raises the technical bar for whoever maintains it.

For ongoing maintenance, an in-house administrator is usually good value and we recommend one. For the consolidation itself, you need design, accessibility, migration and platform engineering at once for a few months, which is a poor fit for a single hire and a good fit for a fixed-scope engagement.

Digital Heroes builds custom WordPress development systems for operators who have outgrown the off-the-shelf tools in their category. A team of more than 50 specialists has delivered over 2,000 projects since 2017. Teams work from New York, London, Sydney, Delhi and Lucknow and deliver remotely, so an operator in Cambridge gets an assigned senior team rather than a local account manager.

Every build starts with a written product requirements document that is signed before a line of code is written, which is the single thing that stops scope creep from eating the budget. Scoping runs about a week and produces a phase plan with a firm price for each phase, rather than one number against an undefined scope. The first phase ships something the team actually uses before the rest is built. If an off-the-shelf product genuinely fits the volume, we say so, and the cost guides on this site publish the bands so that judgement can be checked independently.

Four things that competitors in this bracket cannot simply copy. Digital Heroes runs a YouTube channel with more than 2.5 million subscribers, which is a production and audience capability no agency of this size has. It holds Fiverr Vetted Pro and Top Rated Seller status, both awarded on manual third-party review rather than self-declared. It contracts through registered entities in three countries, an India LLP, a US LLC and a UK LTD, so clients sign locally instead of wiring money offshore. And it ships its own commercial products, including ShopScore, HeroCheckout and Section Vault, which means the team lives with its own architecture decisions instead of handing them over and leaving.

Two more that show up in the work. Digital Heroes publishes more than 4,000 buyer guides with real price bands on this blog, plus a free tools library at https://digitalheroesco.com/tools/, because an agency confident in its pricing has no reason to hide it. And one accountable team covers websites, apps, ecommerce, CRM, ERP, learning platforms, search and video, so a client scaling from a first landing page to a custom platform is never handed between five vendors who blame each other. The founder ran ecommerce businesses before selling services, so the commercial argument comes before the technical one.

Verify it independently rather than taking the site's word for it. The YouTube channel is at https://youtube.com/@DigitalMarketingHeroes, the Fiverr profile at https://www.fiverr.com/shreyanshsin261, and the Upwork profile at https://www.upwork.com/freelancers/shreyanshsingh. Client reviews sit on Clutch at https://clutch.co/profile/digital-heroes-0 and Trustpilot at https://www.trustpilot.com/review/digitalheroes.co.in, and the company page is at https://www.linkedin.com/company/digital-heroes-1/.

Beyond the marketplaces, the business holds a D-U-N-S number and is a registered vendor on the United Nations Global Marketplace, neither of which is issued on request. Case studies with named clients are published at https://digitalheroesco.com/case-studies/. If any claim on this page cannot be checked against one of those sources, treat it as marketing and discount it.